8 Benefits of Approval Workflow in Dynamics GP

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Microsoft Dynamics GP has a built-in Workflow system that gives users the ability to create workflows, or approval processes, that enhance your organizations business processes. Workflow 2.0 creates consistent processes for how a document, master record, or batch flows through GP by showing who must approve it, and the conditions for its approval. Here are 8 benefits of approval workflow in Dynamics GP:

8 Benefits of Approval Workflow in Dynamics GP

  1. Creates consistent business processes ensuring they are followed every time.
  2. Eliminates errors.
  3. Eliminates paper approvals and time spent chasing approvers for their signature.
  4. No need to log into GP. The approver can reject or approve quickly and easily by clicking on a link in an email which automatically updates in GP.
  5. Approvers can delegate other approvers if they go on vacation.
  6. Workflow sends reminder emails if the approver missed the email. It also escalates to another approver after a specific period of time if the request was unanswered.
  7. Improves visibility by allowing staff members to check the status of the item that is awaiting approval.
  8. Notifications are sent once approved.


Approval Processes That Are Available in GP

  • General Ledger Account Addition Approval
  • General Ledger Batch Approval
  • Receivables Batch Approval
  • Vendor Addition Approval
  • Payables Batch Approval
  • Payable Transaction Approval
  • Purchase Requisition Approval
  • Purchasing Invoice Approval
  • Receiving Transaction Approval
  • Expense Report Approval
  • Timesheet Approval


There are so many benefits to using Approval Workflow. As part of our role as a Gold Certified Microsoft Dynamics Partner, we love offering tips & tricks and updates about Microsoft Dynamics GP. Sign up for our newsletter or contact our team directly. We’d love to meet you!


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