GP Payroll Integration to Payables: A Simple PIP is All You Need!

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Are you running payroll, printing a deduction report and then sending the report to Accounts Payable so that they can enter AP vouchers to remit payment for deductions?

Dynamics GP Payroll Integration to Payables (aka PIP), can save you time and improve accuracy by automatically creating the necessary AP invoices related to payroll deductions and taxes. When this feature is set up, the Payroll posting process will automatically create the AP vouchers needed to pay the vendors.

Use the Payroll Vendor Setup window found under the Payables Integration menu option in the Payroll Series. Payroll Vendor Setup can be company-wide or employee-specific.

Company-wide setup can be used for deductions, benefits, and Federal, State, and Local payroll taxes.

To set up a company deduction, for example, health insurance or United Way Contributions, you would select the deduction and assign it to a vendor. The setup screen allows you to choose what the Voucher description will look like when generated from Payroll. You can choose from standard description options, such as Deduction Code, Deduction Description, Check Date or a combination of those - or you can enter your own description.

For Company-wide setup, the system will take the total for the payroll check run across all employees and create one voucher per benefit, deduction, or tax code per vendor.

For employee-specific setup, you select the Employee, deduction code, and vendor.   You can also have a more customized description that can include: Employee ID, Employee Name, Last 4 digits of SSN, Court Name for Garnishments, or Court Document ID. This is useful for Child Support and Garnishments.

When the payroll is posted, a voucher will be created specific to that employee deduction.   The process will create separate vouchers for each employee, even if going to the same vendor.

Once the setup is completed, no further action is necessary. The vouchers will automatically be created when the payroll checks are posted. The vouchers are placed in an unposted AP batch, so that they can be reviewed before being posted.

Using PIP saves time and ensures that you accurately remit your payroll liabilities.

This feature is available to everyone using Dynamics GP Payroll. Just make sure that Payroll Extensions are installed on system.

by Software Solutions Group

1 thought on “GP Payroll Integration to Payables: A Simple PIP is All You Need!”

  1. Hi! Do you have any documentation on how to customize the description that passes to AP? I'd like to include employee name instead of ID - thanks!

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