Nonprofit organizations can get the most from their resources by using NetSuite. However, we've seen many nonprofits struggle to manage complex expense reporting. So, our suggestion is to use per diems, which translates literally to “per day.” This means that nonprofit employees and contractors (or volunteers) are reimbursed based on a daily rate instead of reimbursing them for every receipt.
Here are 4 tips for nonprofits to use per diems to get the most out of their resources.
1. Simpler is better.
Firstly, check out the most recent federal per diem rates and make yours the same or similar. The rates change based on geographic area, but you can find those rates at the
2. Consistency is key.
- meals and incidentals (like food and the cost of an Uber);
- meals, incidentals, and lodging (lunch, a shuttle from the airport, and a hotel room).
To sum it up, pick one that will work best for you and make it a consistent policy. This means putting it on your reporting forms.
3. Nonprofit per diem management around the world is made easy.
Also consider that the system should be able to customize the per diem based on whether you’re working with an employee or a volunteer.
4. Extra per diem is a thing. But be careful with it.
You have the option to increase your per diem rates a little more than the federal rate. If you take this route, consider that anything over the federal rate might mean that your volunteers or employees pay taxes on it. Luckily, nonprofit per diem management handles these details for you.
You have options when you’re implementing
Let's discuss how nonprofit per diem management automation can help you optimize and grow your nonprofit. So, reach out to DATABASICS at 703-436-8558 or [email protected]
By Amanda Canupp Mendoza at DATABASICS, a timesheet and expense reporting solution with NetSuite integration,
Read more about nonprofit business tech on our blog at
DATABASICS is relied upon by leading organizations representing all the major sectors of the global economy: financial services, healthcare, manufacturing, research, retail, engineering, non-profits/NGOs, technology, federal contractors, and other sectors.