Revolutionizing Microsoft Dynamics Accounts Payable in Senior Living Management

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Overcoming the Hurdles of Manual Payment Processes

A prominent operator of senior living facilities in the US found itself grappling with the inefficiencies of manual check processing. Spanning over 100 locations in 21 states, the organization strives to deliver exceptional care and services. But the extensive manual effort required by the Accounts Payable (AP) team to manage payments was a challenge. Many steps were involved in issuing payments - including the use of costly MICR printers and dealing with physical checks and envelopes. The entire process was managed through Microsoft Dynamics GP for 100+ company databases.

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A Streamlined Solution with Mekorma

The breakthrough came with the introduction of Mekorma Remote Payment Services (RPS), which integrated seamlessly within the existing Dynamics GP system. By enabling the AP team to conduct approvals directly within Dynamics GP, and delegating the actual printing and mailing of checks to RPS, the entire process was significantly streamlined. Even better - RPS converted a significant percentage of their vendors to electronic payment types and handled those too.

Significant Improvements from Automation

The impact of implementing this new system was profound and multi-faceted:

Boosted Operational Efficiency

Automating the payment process drastically reduced the time previously spent on manual tasks, allowing the AP team to allocate more time to strategic functions.

Reduction in Operational Costs

The need for maintaining physical checks, printers, and handling materials was greatly diminished, leading to substantial cost savings.

Enhanced Security and Regulatory Compliance

The automated system minimized risks associated with human error and fraud, and ensured adherence to strict financial regulations.

Improved Financial Management

The new system offered real-time insights into payment statuses and methods, enhancing the team’s ability to manage finances and relationships with vendors more effectively.

Looking Forward

The decision to automate check printing has marked a significant advancement in financial operations for this senior housing provider. Mekorma's solution not only optimized day-to-day operations but also set the stage for future advancements in payment processing. This initiative serves as a powerful example of how leveraging the right technologies can revolutionize traditional business practices, leading to better efficiency, cost savings, and enhanced security.

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