Battle of the ERPs: Dynamics GP vs. Dynamics 365 Business Central

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When it comes to ERP, Microsoft offers a range of new-age platforms that cater to the different needs of different organizations. Dynamics Great Plains (GP) and Dynamics 365 Business Central are two popular solutions being embraced by businesses worldwide. So, what makes these two ERP systems similar (and different)? And why should you migrate from GP to Business Central? Let’s find out!

Battle of the ERPs: Dynamics GP vs. Dynamics 365 Business Central

Dynamics Great Plains

Dynamics GP is a mid-market business accounting software package that serves the needs of small and medium businesses. Part of the Microsoft Dynamics suite of intelligent business applications, it uses Microsoft SQL Server to store data. Using Dynamics GP, organizations can streamline financial management, optimize inventory management, and enable effective project accounting.

While the platform offers a decent bunch of features, it lacks capabilities that today’s organizations need to operate:

  • Built to operate on-premises, Dynamics GP does not meet the modern-day needs in today’s cloud era.
  • The platform does not integrate seamlessly with other Microsoft products, which causes several integration issues.
  • For GP products governed by a fixed lifecycle, support has already ended or is expected to end soon.
  • For those governed by the modern lifecycle, updates are few and rare.
  • Dynamics GP is complex to manage, and maintenance efforts and costs are relatively high.

Dynamics 365 Business Central

Dynamics 365 Business Central is a trusted enterprise resource planning solution used by over 30,000 small and medium-sized businesses. Hosted in the cloud, it allows organizations to leverage the many capabilities via cloud-based subscriptions. Connecting finance, sales, service, and operations allows organizations to transform operations, improve financial performance, and boost sales and service. Using Dynamics 365 Business Central, they can also drive project profitability, enhance team productivity, and optimize supply chain management.

Here's a summary of all the things organizations can achieve with Dynamics 365 Business Central:

  • Drive growth by leveraging industry-leading reliability, scalability, and performance of the Microsoft Cloud.
  • Enjoy seamless integration with an ever-evolving suite of Microsoft products under Dynamics 365.
  • Make the most of AI-powered experiences to automate repetitive tasks, anticipate business challenges, improve customer service, enhance decision-making, and unlock creativity.
  • Work from anywhere using desktop, tablet, or mobile across Windows, macOS, Android, and iOS devices.
  • Get up and running quickly with role-based dashboards, 200+ training courses, content-aware help, and guided tours.
  • Expand the business globally by leveraging cutting-edge capabilities in 47 languages and in over 160 countries and regions.
  • Exploit the capabilities of Dynamics 365 Copilot to speed up repetitive tasks and unlock creativity.
  • Extend Business Central with industry-specific apps and extensions to meet unique vertical or business requirements.
  • Enhance collaboration with read-only access to Business Central data with a Microsoft 365 license at no additional charge.
  • Boost productivity with built-in workflow templates—or build your own—using the embedded Microsoft Power Automate experience.
  • Enjoy seamless integration with various existing enterprise systems and take full advantage of Business Central’s open architecture.

Dynamics GP vs. Dynamics 365 Business Central: A Side-by-Side Comparison

Dynamics GP and Dynamics 365 Business Central cater to the needs of small and medium-sized businesses. However, there are some key differences in licensing, hosting, and overall functionality. Let’s compare the differences:

Dynamics Great Plains

Dynamics 365 Business Central

Target segment

Small and medium enterprises

Small and medium enterprises

Hosting

Built on-premises but can also be deployed in the cloud. No SaaS.

Operates reliably on-premises and in the cloud. Supports SaaS.

Upgrades

Free and manual with higher partner upgrade cost

Free and automatic with decent partner upgrade cost

Integrations

Limited integration with Microsoft and 3rd party applications

Wide integration with the entire suite of Microsoft applications as well as 3rd party applications across CRM, payments, e-commerce, BI, analytics, collaboration, etc.

Reporting

  • Analytical accounting
  • Management reporter
  • Smart lists
  • Third-party
  • SQL Server
  • Financial
  • Accounts receivable
  • Accounts payable
  • Sales
  • Purchase
  • Inventory
  • Project
  • Fixed assets
  • Assembly
  • Production

Pros

  • Easy to use
  • Excellent HR and payroll capabilities
  • Extensive network of partners
  • Easy to use
  • Seamless integrations
  • Multiple support channels
  • Exclusive modules

Cons

  • License restrictions
  • Limited support
  • Higher cost
  • Complex maintenance
  • Limited out-of-the-box features for large enterprises
  • Restricted data access

Dynamics 365 Business Central Vs. GP: Why Is it Time to Migrate?

Both Dynamics 365 Business Central and Dynamics GP cater to the needs of different organizations across different industries. However, as operating in the cloud has become the norm, Dynamics GP restricts organizations’ ability to respond to changing business and market requirements. Limited support, complex maintenance, and poor integration with other Microsoft products require organizations to make the migration decision.

Dynamics 365 Business Central is ideal for businesses that want to make the most of modern cloud and AI capabilities. With new and improved features constantly being introduced, Dynamics 365 Business Central is just what modern organizations need to work smarter, faster, and better.

2 Day Assessment - Dynamics 365 Business Central Upgrade from GP/NAV

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