Understanding Dynamics 365 Business Central Modules and Licensing

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Microsoft Dynamics 365 Business Central, a revolutionary business management solution, redefines the connection between people and processes. This hosted ERP, available in two versions with attractive Microsoft pricing, is particularly tailored for Small and Medium-sized Businesses (SMBs).

Licensing Insight

For SMBs keen on exploring their licensing options, our blog on "Can SMBs Afford Microsoft Dynamics 365" offers a comprehensive view of the pricing landscape. Discover the affordability and advantages Dynamics 365 Business Central brings to the table. Korcomptenz stands ready to provide a personalized DEMO, guiding you through the purchase, configuration, and maintenance process to ensure the perfect fit for your business needs.

Module Highlights

The implementation of MS Dynamics 365 Business Central covers an array of modules, each designed to enhance and streamline various aspects of your business.

Details of Modules in Microsoft Dynamics 365 Business Central

The user is granted specific entitlements depending on the licenses they acquire, and these entitlements outline the permissions for using specific objects within Business Central.

Similar to NAV, Business Central on-premises offers both perpetual and subscription licensing. Under the subscription model, the monthly fee is determined by the number of users.

Dynamics 365 – Release Wave 2 for 2021

While Microsoft has scheduled the release of Wave 1 for 2022 between April and September this year, the features included in the 2021 Release Wave 2 are as follows:

The information in the list is up-to-date as of December 2021.

Types of Subscription Licenses for Microsoft Dynamics 365 Business Central

Full users encompass individuals requiring the robust functionality of feature-rich business applications. Examples of full users include salespeople, customer service representatives, finance employees, controllers, and supply chain managers. Formerly known as Pro users or Power Users, these individuals are licensed under a Dynamics 365 Business Central subscription.

Additional users, constituting a significant portion of an organization's user base, may primarily engage in tasks such as consuming data or reports from line-of-business systems, time or expense entry, and HR record updates. While not necessarily needing full user capabilities, these additional users are licensed through Dynamics 365 Business Central Team Members.

Designed for users with diverse roles not tied to a specific function, the Dynamics 365 Business Central Team Members subscription is a named user subscription offering basic Dynamics 365 functionality. This license, categorized as a limited user option, provides read access and some write access for specific light tasks across Dynamics 365 Business Central functionality within a given tenant.

To gain full read access to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium for a given tenant, the Dynamics 365 Business Central Team Members Subscription License (SL) is required. Additionally, the Dynamics 365 Business Central Team Members SL allows limited use write access to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium.

Notably, Dynamics 365 Business Central Team Members includes the "PowerApps for Dynamics 365 Applications" license, enabling users to utilize PowerApps to access Dynamics 365 within the parameters of their Team Members license.

It's important to note that Dynamics 365 Business Central Team Members necessitate the licensing of at least one other user with Dynamics 365 Essential or Dynamics 365 Business Central Premium.

Users of Dynamics 365 Business Central Team Members have the capability to:

  1. Read any information within Dynamics 365 Business Central.
  2. Update existing data and entries in Dynamics 365 Business Central, where existing data refers to records like customer, vendor, or item records that have already been created. Entries include those on which accounting permits the updating of specific information (e.g., due date on customer ledger entries).
  3. Approve or reject tasks in all workflows assigned to a user.
  4. Create, edit, or delete a quote.
  5. Create, edit, or delete personal information.
  6. Enter timesheets for jobs.
  7. Utilize PowerApps for Dynamics 365.

This license grants users unrestricted access to the functionalities of both Dynamics 365 Business Central Team Members and Business Central. The Dynamics 365 Applications encompass the "PowerApps for Dynamics 365 Applications" license. Dynamics 365 Business Central users can leverage PowerApps to interact with Dynamics 365 within the parameters of their Dynamics 365 Business Central Essential or Dynamics 365 Business Central Premium license. Customers with external accountants seeking to connect to the Dynamics 365 Business Central application can acquire a one-per-tenant license at no additional cost. External Accountant Licenses entail the same usage rights as Dynamics 365 Business Central licenses, with the exception of access to user setup or admin tasks and any other Dynamics 365 application.

Integral to the process, Dynamics Business Central partners play a crucial role in delivering personalized solutions and tailored support to help businesses streamline operations and optimize their ROI through Dynamics 365 Business Central modules and licensing.

Embark on your exploration of our Microsoft Dynamics services guided by an experienced Microsoft Dynamics specialist from Korcomptenz. Reach out to us today for a consultation tailored to address your unique needs.

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