Why Should Businesses Switch to Microsoft Dynamics 365 from Microsoft Dynamics GP?

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Is your company still using outdated legacy systems? Are you maintaining on-premises servers for storing data? Have you not fully embraced the benefits of digital transformation? If the answer is yes, it’s time to consider migrating from legacy platforms like Microsoft Dynamics GP to the latest Microsoft Dynamics 365.

In the current technology landscape, many small and medium-sized businesses (SMBs) are still dependent on older systems such as Microsoft Dynamics GP or Microsoft Dynamics Great Plains. However, an increasing number of companies are embracing modern technologies like Microsoft Dynamics 365 Finance and Operations (F&O) to tap into its advanced features and capabilities. Making changes to your existing technology infrastructure is not a decision to be taken lightly. Nevertheless, with the ongoing evolution of technology, the process of transitioning has become less daunting.

Why Should Business Do Way with Dynamics GP?

Outdated Technology: Dynamics GP is an older platform that may not provide the advanced features, security, and performance that modern businesses need.

Limited Scalability: As businesses grow, their needs change. Dynamics GP may not scale well to accommodate the evolving requirements of a growing enterprise.

Complexity: Managing and customizing Dynamics GP can be complex and may require significant resources, both in terms of time and cost.

Dependency on On-Premises Servers: Many businesses are shifting to cloud-based solutions to reduce the overhead and maintenance costs associated with on-premises servers. Dynamics GP may not fully leverage the benefits of the cloud.

Integration Challenges: Modern businesses often require seamless integration with other software and services, and Dynamics GP may not offer the same level of integration capabilities as more contemporary solutions.

Enhanced Features: Microsoft Dynamics 365, for instance, offers enhanced features, including AI and advanced analytics, that can help businesses make better decisions and improve their operations.

Security and Compliance: Modern systems often have better security features and compliance tools, which can be crucial in industries with strict regulations.

User Experience: Dynamics 365 and other modern solutions provide a more user-friendly experience and often have more accessible interfaces for employees.

Long-term Support: Microsoft may reduce support for older systems like Dynamics GP, which can leave businesses vulnerable to security risks and compliance issues.

Competitive Advantage: Staying on outdated systems may put businesses at a disadvantage compared to competitors who have embraced modern technology.

Signs That Indicate a Need to Migrate from Microsoft Dynamics GP to Microsoft Dynamics 365

When a company has made the decision to transition from Microsoft Dynamics Great Plains to Microsoft D365 Business Central, it’s crucial to initiate a comprehensive evaluation. This evaluation should encompass core business goals that align with the migration, taking into account the financial resources available.

Furthermore, it is imperative to have a solid grasp of the functionalities and capabilities offered by the new solution. Once the business has a clear understanding of its specific requirements, it can commence the planning phase for the migration.

Things to consider before the Big Leap – Migration

Before undertaking the significant migration to Microsoft Dynamics 365, there are five key considerations to keep in mind. These factors will assist businesses in reducing confusion and complications during the migration process.

1.Analysis of the current business situation

Given the evolving nature of business needs, it’s crucial to account for various scenarios. Microsoft Dynamics GP, chosen a decade ago, might no longer align with current business requirements.

2.Establishing the roadmap to move ahead

Implementing Microsoft Dynamics 365 without a well-thought-out plan and strategy can lead to wasted efforts and overwhelming decisions that could disrupt the entire business ecosystem. Develop a clear roadmap with milestones and objectives to guide the migration process.

3.Deliberating the Cloud-solution

The absence of cloud compatibility is a primary reason for businesses transitioning from Microsoft Dynamics GP to Microsoft Dynamics 365. Microsoft’s cloud services offer numerous benefits, including improved security, reduced maintenance costs, scalability, remote accessibility from any device, and regular updates.

4.Evaluate the options

Businesses should carefully explore all available options rather than solely assessing the feasibility of moving to Microsoft Dynamics 365 Business Central in the short or long term. While some companies may initially consider continuing without migration due to limited time or resources, this approach can have negative long-term impacts, including increased expenses related to hardware and software updates, reduced productivity, and other challenges. Transitioning to a fully cloud-compatible solution like Microsoft Dynamics 365 can help reduce future hardware costs, enhance scalability, and effectively manage ERP investments. Migrating to Microsoft Dynamics 365 presents valuable advantages to businesses.

5.Reasons to stay with Microsoft Dynamics 365

Selecting an ERP solution within the Microsoft ecosystem comes with various benefits, including leveraging Microsoft Azure Cloud and other company technologies. Furthermore, Microsoft supports seamless integration with popular Microsoft tools such as Outlook, Word, Excel, Teams, and SharePoint. Microsoft also provides tools to facilitate a smooth transition from one solution to another.

Advantages of migrating from Dynamics GP to Dynamics 365

  • Enhanced functionality with advanced features and capabilities.
  • Cloud compatibility for remote access and reduced infrastructure reliance.
  • Scalability to accommodate growing business needs.
  • Regular updates and continuous improvement by Microsoft.
  • Improved security and compliance measures.
  • Potential cost savings by reducing on-premises infrastructure expenses.
  • Seamless integration with other Microsoft products and services.
  • Mobile accessibility for users on various devices.
  • Advanced analytics and AI for better decision-making.
  • Business continuity and disaster recovery benefits.
  • Enhanced support for maintaining regulatory compliance.
  • Long-term support and development commitment from Microsoft.

Why Switch to Dynamics 365?

Effortlessly oversee the critical aspects of your business by transitioning to Microsoft D365 Finance & Operations. If your finance management relies on outdated and unwieldy systems, the Microsoft ecosystem provides a solution. With D365, you can make more informed decisions, access in-depth insights, and generate reports with ease. The switch to D365 is straightforward, and it enables businesses to achieve cost savings while operating securely and maintaining confidentiality.


The transition to Microsoft Dynamics 365 represents a significant milestone for businesses, granting access to the latest features, functionality, and modules to enhance operations and streamline workflows. By migrating to Microsoft Dynamics 365, organizations can focus on their objectives without the complexities of managing on-premises software and servers. Furthermore, integrating potent tools like SAP and Salesforce is essential to harness maximum benefits effortlessly.

If you are contemplating the upgrade to Microsoft Dynamics 365, the experts at Techcronus Business Solutions are available to provide assistance. They possess the knowledge and experience needed to navigate the transition process and ensure a successful implementation that unlocks the full potential of Dynamics 365. Reach out to us at business@techcronus.com.

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