Why Upgrade Your Aging On-Premises ERP?

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We’ve all heard the old saying, “if it ain’t broke, don’t fix it!” But even if it’s chugging along as usual, there are good reasons to upgrade your aging on-premises ERP (Enterprise Resource Planning) solution. Reason one is what you could lose; reason two is what you could gain.

What you could lose

Your legacy ERP may have served you well for years and may still be running smoothly. But there could be vulnerabilities that won’t be apparent until it’s too late. Suppose the software vendor no longer supports your version, or something goes wrong with your on-premises hardware. In that case, your business-critical data could be at risk putting your whole operation in jeopardy. If your business is in this situation, now is the perfect time to upgrade to the latest cloud-based version, Microsoft Dynamics 365.

What you could gain

Cloud-based ERP is cost-effective, easy to maintain, and secure. It streamlines processes, facilitates collaboration among your teams, and allows for flexibility and mobility, all much to be desired for businesses with employees working remotely.

Security in the cloud is strictly governed and is arguably better than you can guarantee on-premises. Updates are performed seamlessly and behind the scenes, so there’s no more scheduling them and adjusting to business interruptions. With cloud-based ERP, you’ll always have the latest version and excellent support.

Transitioning to the cloud

Are you thinking about a cloud-based ERP system? One of Western Computer’s clients, Image Source, a promotional products and apparel agency, was ready to transition to the cloud. They had been using an older version of Microsoft Dynamics NAV which is no longer supported. The timing was right as many of their employees began working from home due to the COVID pandemic. The senior leadership team at Image Source could see the value of running ERP in the cloud.

They decided to leverage the capabilities of the cloud successor to Microsoft Dynamics NAV: Dynamics 365 Business Central. One of the new functions allowed Image Source to handle each sales order as a project. This is perfect for how the company creates promotional products for clients.

Image Source also incorporated SharePoint as part of their ERP move to the cloud. By integrating Business Central with SharePoint via DocXtender, the accounting team can now process electronic vendor invoices in the accounts payable while attaching invoices to the appropriate sales orders. Business Central automatically creates record links and sends them to SharePoint without manual intervention.

Cloud ERP also benefits clients and IT

Image Source was also able to increase the efficiency of their credit card payment system.  Western Computer joined forces with iSolutions, which offers an application that integrates with Microsoft Dynamics 365 Business Central. The two systems work seamlessly to simplify Image Source’s payment acceptance process. That benefits customers who now have an easier way to pay.

Cloud ERP with Microsoft Dynamics 365BC also benefits Image Source’s internal IT team. Microsoft manages Business Central and the infrastructure supporting the application, performs backups, and automatically delivers updates. Image Source’s IT team no longer needs to worry about database backups, security patches, and hotfixes to protect from outside hacks. The semi-annual Business Central updates are automatic, so Image Source always has access to the latest features.

In commenting on the success of this project, Sheryl Williams, VP of Finance & Operations for Image Source, said Western Computer crushed the implementation of Dynamics 365 Business Central: “We value their teamwork approach,” she added. “Western Computer keeps us involved in what’s going on throughout projects, which allows us to stay on budget and on time. Their ability to manage projects is just as beneficial as their technical expertise.”

Would you like to know how a move to the cloud with help from an experienced partner could benefit your organization? Contact our experts at Western Computer, and let’s explore the possibilities.

By Western Computer, www.westerncomputer.com

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