Top 5 ways Service Management Companies Are Losing Money - How You Can Fix It

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Time is money! Manual processes, scheduling and inefficient resource utilization, low first time fix rates and slow invoicing are losing service management companies money. There is a light at the end of the tunnel though – field service management software!

Let’s investigate these common areas where service management companies are wasting time and losing money. Additionally, we will look at how field service management software can help.

Top 5 ways service management companies are losing money:

1. Manual processes

Your service orders are on sheets of paper. Customer information is in a Rolodex or maybe a CRM system in the office. Field technicians pop by the office once a week to drop off paperwork. Sound familiar? Running a service business, or really any business, means juggling a lot of tasks and ensuring you stay on top of them. Research has found that 52% of field service organizations still use manual methods for field service.

Time is money and manual processes eat up tons of time and have a significant impact on your profit margins. Field service management software can help you eliminate many of the manual processes in your business. It connects your field technicians with your office staff and also with your customers. They can easily share information and updates in real-time.

2. Scheduling

Getting the right person to the right job with the right tools at the right time is critical to your business. Verizon Connect research found 25% of field service organizations are still using spreadsheets for job scheduling, while the rest still use whiteboards and other manual methods. This manual approach to scheduling makes it difficult to react to changes or quickly make adjustments.

Field service management software empowers dispatchers to make smart decisions. It provides them with all of the information they need in one place. They can easily adjust plans as information changes or updates are made. Updates and changes are communicated changes quickly and easily with field technicians and customers using the software.

3. Route and resource optimization

You have a 100 service technicians in the field covering a huge geographic territory. While everyone can perform most tasks, let’s face it, some people are better at certain tasks. Often there are technicians who perform very specialized services. Furthermore, as a service organization you not only have to juggle the skills of technicians but also their geographic locations when trying to respond to service requests. Getting it right has a huge impact on customer satisfaction.

Field service management software that includes a built-in map showing the location of service technicians and jobs, as well as estimated travel time, enables dispatchers to make informed decisions. Additionally, they can communicate information easily to service technicians by text, email, or internally in the software. Optimizing routes and resources leads to a reduction in travel time and improved response times.

4. First time fix rates

Are your services technicians properly prepared for jobs? Do they have the tools and parts they need, access to previous job history, and other critical information to get the job completed correctly the first time? Research from Aberdeen Group has found 'best-in-class” field service organizations resolve the issue on the first visit 88 percent of the time. While, “average” companies achieve an 80 percent rate and the “laggards” struggle at 63 percent. However, that means in many cases over 20% of customers are unhappy with the service being provided to them and the long term impact of that is huge.

Retrieve data easily by integrating field service management software with your ERP. This enables service technicians to prepare more effectively for a service visit and increase first time fix rates. They can view all jobs scheduled for any given day, week, or month. For individual jobs the service technician can see the scheduled time, location, planned material and messages from the dispatcher.

5. Invoicing

Are manual processes, paper documents and disconnected systems making invoicing a slow and arduous process? Information delays result in lost profit. If sending invoices out takes weeks after a job is completed it is time to find a better way. Customers expect to use modern, on-demand technology that enables them to self-serve.

Field service management software with a self-service portal, enables customers to pay invoices online. Additionally, customer can order services, view information about service items, upcoming visits, documents, and more.

Learn more at

Written by John Macdonald, Group CSO and Regional President North America, ExpandIT

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