Accounting for Check Numbers in Dynamics GP

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Proper accounting controls are important in any business.  One of those controls is to account for all checks used for Accounts Payable.  Great Plains will keep track of all checks that have been voided, however if a check accidentally gets missed or destroyed, you can make an entry in Bank Transaction Entry to account for the missing check number.

  1. Open the Bank Transaction Entry window.  Financial > Transactions > Bank Transaction Entry
  2. For Option select Enter Transaction
  3. For Type select Check
  4. Enter the transaction date
  5. Select the Checkbook ID
  6. Currency will default
  7. Enter the check number to be accounted for under Number
  8. In the Paid to and Description fields enter Destroyed Check
  9. Do not enter an amount in the amount field
  10. Post the transaction

You can then go to the Check Register Inquiry and see that the check number has been accounted for.
Go Financial > Inquiry > Check Register and find the check number you just made a transaction for in the step above.

Select the check and then click the hyperlink Number which will drill back to the Bank Transaction Entry Zoom window and display that the check was Destroyed.

About CSSI Technologies

CSSI Technologies is a certified Microsoft Dynamics GP partner with over 25 years of experience supporting Great Plains ERP users throughout the US Mid-Atlantic and Northeast. CSSI works with GP users in a broad range of industries, such as manufacturing, distribution, warehousing, construction, hospitality, healthcare and education. CSSI’s team of experienced GP and accounting professionals is complemented by teams dedicated to custom software development as well as auto ID (barcoding and RFID) and mobile computing technologies.

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