Identify Payroll Weaknesses and Turn Them into Strengths

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Identify Payroll Weaknesses and Turn Them into StrengthsYour employees are an essential part of your business, which makes payroll a priority. Companies with strong technology are able to process payroll efficiently and accurately. Unfortunately, not all systems offer simple, effective support right out-of-the-box. Many businesses have unique processes and operations that require additional structure and support. What do you need to turn your payroll weaknesses into strengths? Here’s how you can find out.

Let’s Take A Look at Your Payroll Processes

Most business owners and operators are busy running the business. Evaluating payroll doesn’t usually warrant much of their time. However, with growth and changes, payroll processing can become increasingly complicated. Your team knows what has to get done and how to do it, but existing business technology may not make the process easy. Timesheet changes, splitting time, pay rate changes and complicated benefit programs can easily throw a monkey wrench into payroll operations. As a result, your payroll team may develop creative, manual workarounds to get the information they need entered properly into the payroll system.

Complicated payroll processes are steadily impacting productivity and are a constant frustration to your payroll team. Paper-based processes, spreadsheets and other workarounds take time and put critical financial data at risk; a big weakness. There is technology that helps, but you don’t want to abandon one accounting system for another. Luckily you don’t have to take such drastic measures.

Start by taking a thorough look at your payroll processes from employee records to timesheets to allocating expenses to paychecks. Talk to your payroll team and select employees to see how this data is captured and applied within existing systems. You are looking for processes that are taking more time than necessary or weaknesses in existing technology. Determine how many times data is being evaluated and re-keyed into other systems. Assess the processes that data takes as it flows from timesheet to paycheck.

Fortify Weaknesses, Streamline Payroll Processes

After evaluating your unique payroll processes and existing technology, you will identify weaknesses and inefficiencies. Take this information to the team of experts at Integrity Data who will then be able to find the solutions to these payroll complications. We’ve developed a number of innovative add-on payroll solutions for Dynamics GP that save valuable time and reduce frustrations in the payroll department. Our experts are also able to tailor these and other solutions to address more unique processes or operations that aren’t normally corrected by existing technology.

By evaluating common points of friction throughout payroll processes, you will be able to fortify weaknesses and streamline processes. Here are several existing GP Payroll add-on solutions that save time right out-of-the-box:

  1. Paid time off: Manage any type of leave time that you choose to offer employees with Comprehensive Leave Manager. Automate accrual schedules, carry-over rules, probationary periods and balance caps for any kind of time you want to track.
  2. Payroll corrections or adjustments: Fixing a mistake on a posted paycheck can take multiple steps, which means it takes time. Now, make corrections or other adjustments in just one step with Negative Payroll Transactions.
  3. Employee pay modeling: Employees want to know the impact to their net pay if they make changes to pay, deductions or taxes. These questions interrupt the payroll team, distracting them from other tasks. Allow employees the ability to answer their own questions with the Paycheck “What If” and Gross-Up Calculator. They can make changes to their own paycheck without impacting the master record or interrupting the payroll team.

You Really Can Improve Payroll Processes

Improving payroll productivity isn’t a common priority, but it is a good way to save time and money on a task that is critically necessary. Evaluate your existing payroll processes and technology, then contact Integrity Data to learn how you can automate payroll processes with Microsoft Dynamics GP.

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