Dynamics 365 and Power BI: Transforming insight for equipment-driven rental projects

Visit Website View Our Posts

Whether they’re big or small, rental projects for equipment-driven companies usually run on tight margins and deadlines. Efficiency, customer satisfaction, and profit depend on how well you monitor and manage all the details—or rather, how well you use information to optimize both current and future projects.


By combining DynaRent for Dynamics 365 and Microsoft Power BI with Microsoft Power BI and tapping into full integration with Dynamics 365, you can create richly visual, interactive analyses for rental performance.

DynaRent BI delivers business logic and pre-defined data “cubes” that are specific to rental, leasing, and services industries. Using DynaRent logic and cubes, your back office can quickly gather information about all angles of equipment utilization, service and maintenance, and rental finance from thousands of tables in Dynamics and other data sources.

Using DynaRent for Dynamics 365 and Microsoft Power BI as your report design toolset, you can create interactive analyses that let you design one report that works at multiple levels and angles of insight. For example, you can start by looking at rental performance for all deports in your organization:

DynaRent for Dynamics 365 and Microsoft Power BI
Image 1: Rental depot analysis with DynaRent for Dynamics 365 and Microsoft Power BI

A single view delivers critical information that covers general to specific information: Rentals by city and chain, by fiscal month and open rental depot count. The report can be designed so that you can drill into any KPI to reveal detailed reports about projects, budgets, costs, resources, and customers. You can publish reports on SharePoint, via mobile apps, secure websites, or other channels.

Another example of a multi-faceted analysis you can create by combining DynaRent BI logic and cubes and Microsoft Power BI might be rental performance by district. You can create one “uber” report that brings together a massive amount of information into a clear, cogent analysis for a specific district and manager. With a click or tap you can reconfigure the report to reflect performance for another district., and with a click reconfigure the analysis for another district. Drilling into a KPI such as Rentals by Rental Depot could take you directly to a version of the report shown above.

DynaRent for Dynamics 365 and Microsoft Power BI
Image 2: District monthly rentals with DynaRent for Dynamics 365 and Microsoft Power BI

Again, DynaRent, Microsoft Power BI, and Dynamics 365 are all working in sync, so that reports can be refreshed in real time and also are always perfectly synchronized with each other.

We’ll show one more example that views aspects of overall rental performance. This overarching analysis can be connected to the other report types we’ve shown, and draws from the same pool of data collections in DynaRent BI cubes that make fast work of gathering and processing highly specific information from Dynamics365:

DynaRent for Dynamics 365 and Microsoft Power BI
Image 3: Rental performance overview with DynaRent for Dynamics 365 and Microsoft Power BI

Your back office employees don’t need to have special training in report design or business logic to build Power BI reports that look at complex aspects of rental performance. DynaRent BI and Power BI can turn hours and days of work into minutes. On a daily basis, you’ll have rapid-fire access to whatever you need to allocate, schedule, forecast, and plan for your rental business.

Just as important, employees that work on the front lines for rental projects can use Microsoft Power BI to create simple reports that give them a clear view of the day-to-day details for equipment rental projects—budgets, cost, schedules, resources, equipment availability, transport options—you name it. Whether you need to know availability for a service tech, driver, or spare part, or need comparative analyses of rental performance for decisions that impact your entire company, DynaRent BI, Microsoft Power BI, and Dynamics365 can deliver.

If you are interested in our DynaRent product, please do contact us at info@highsoftware.com or visit www.highsoftware.com. We’ll continue to post blogs and articles about trends for equipment-driven industries that we uncover as we work with our customer.

Leave a Comment

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Show Buttons
Hide Buttons