Managing GP Fixed Assets using Asset Groups

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You can use asset groups to easily maintain your fixed assets. Asset groups are saved on a user-by-user basis. For example, if user A creates an asset group, user B will not see that asset group anywhere in Fixed Asset Management.

You can use asset groups to:

  • Run depreciation
  • Project depreciation
  • Intercompany Transfers (available GP2013 and later)
  • Mass Changes
    • Asset Class
    • Locations
    • Structure
    • Physical Location
    • Master Asset ID
    • GL Accounts
    • Book ID fields
    • User Defined Fields
  • Mass Transfers
  • Mass Retirements
  • Use the Select Assets window (Financial > Transactions > Fixed Assets > Select Assets) to create and maintain asset groups.
  1. Click on New Group and name your group.
  2. Highlight your group and click Search – this will open a window that you can specify the criteria that you would like to use to create your group, you can choose up to five. Some examples are:
  • Class ID
  • Location ID
  • Asset ID
  • Placed in service date
  • Book ID
  • Once you have chosen your criteria click on Search this will populate your group with the assets. You can unmark any assets you would not to include in your group. Click ok and your Asset Group is saved!
  • Let’s use the Depreciation Routine to demonstrate using an Asset Group. On the Depreciation Process Information window (where you run depreciation!) Unmark the Depreciate all assets checkbox. Using the lookup by the Asset Group ID find your Asset Group you wish to run depreciation for, select your Book ID’s and click the Depreciate Icon on the Ribbon. GP will only process depreciation for the assets in the specific Asset Group.

By Software Solutions Group

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