Source Document and Audit Trail Code features in Microsoft Dynamics GP

The Source Document and Audit Trail Code features for Microsoft Dynamics GP are used in the General Ledger (GL) to group and trace transactions using reports and inquiries. With these features, you can easily track transactions throughout the system and get insight into when and where historical transactions originated.

To set up source documents, or to see the extensive list of source documents that come by default with Dynamics GP (www.mig.com/DynamicsGP), go to Administration > Setup > Posting > Source Document. Source documents are used to show the original source of a transaction on many reports. Examples of source documents that come out of the box are Inventory Transactions, Project Closing, Cash Receipts, Sales Invoices, Purchase Orders, and Canceled Checks. They cover all transactions that can come into the GL or originate in the GL.

You can create a new source document, and in the list of default source documents, you can change a document description. You can also delete unneeded source documents, but you cannot delete a source document that is assigned to an audit trail code.

To set up audit trail codes, go to Administration > Setup > Posting > Audit Trail Codes. You can enter information for audit trail codes here and assign source documents to them, but audit trail codes cannot be changed or deleted. An audit trail code is assigned to each transaction, and can be used to identify any transaction's origin.

Select the Reprint box next to an audit trail code to enable reprinting posting reports for associated transactions. Click "Mark All" to select reprinting for all transactions, or "Unmark All" to disable reprinting. Most users will want reprinting enabled, and all Reprint boxes are selected by default.

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