In-transit Transfers in Dynamics GP: A Powerful Functionality for Importers

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In-transit inventory transfers allow your company to establish a two-step process to move a product from one location to another, identifying the products being moved as “in transit” between two locations.  This helps avoid committing product quantities that are not physically in the location, as well as performing  more accurate costing of items as they are moved from one location to another.

The most interesting part of this functionality—especially for importers—is that it can be combined with the landed cost functionality to obtain unrivaled flexibility in its costing processes as well as greater visibility of inventory quantities.  But first let’s check out the basic features of in-transit transfers in Microsoft Dynamics GP:

✓      Allows to transfer products between locations and identify them using a user-defined and selectable “in transit” location. There can be multiple in transit locations, such as trucks or “via”, for example.

✓      Create efficiencies in the visibility of inventory in multi-location scenarios.

✓      The in-transit transfer process includes a basic workflow for submitting, picking, and shipping to move goods from the source location to the destination location

✓      The process of receiving and in-transit transfer uses the same window and options used to receive purchase orders.  This is very efficient and potentially more compatible with products that already work to enhance the receiving of purchase orders, such as WMS systems and wireless hand-held units.

✓      The in-transit receiving process allows the user to apply landed costs, a key subject we look into in more detail below.

✓      This functionality is part of the supply chain series and it is available for any Dynamics licensed customers.

Using in-transit transfers, Dynamics GP allows tremendous flexibility in the process of receiving and costing your imported goods while also providing more visibility.  An importer can, for example, receive products shipped FOB into an in-transit location—say, “Ship”—without applying landed costs, or only applying those landed costs that have been incurred in up to that point such as inland freight.  From there on, Dynamics shows that these goods are on their way because this in-transit location is in fact just another inventory site in the system.

When the goods reach local customs, the importer may transfer the goods from the “Ship” to their main warehouse, passing through the “Customs” in-transit site.  At this point, the user may apply typical landed costs such duties, insurance, brokerage, etc.  The same logic can be applied if transferring a product from one warehouse to another implies adding significant costs for transport and insurance, such as maybe transferring from one city to another.  The company may opt to add these landed costs upon receiving of the in-transit transfer.

In-transit transfers make Dynamics GP a yet more powerful product that is more adaptable to the way your business handles its inventory, especially in companies with complex location and costing scenarios.

By ICON, Dominican Republic Dynamics GP partner

6 thoughts on “In-transit Transfers in Dynamics GP: A Powerful Functionality for Importers”

  1. Hi Tom,

    Thank you so much for your big helps.
    I also need another favor from you regarding for Materials return from Project work order. After I did a transaction using Materials return module, I'm able to bring my parts back to Inventory.
    Unfortunately when I look back to my work order, the qty of Material IN has no change and Material Out still show 0
    What can I do to make sure my w/o looks good?

    Also, I can not do parts return from some of w/o. After I hit refresh, I can see a message from SL " NO RECORDS FOUND MATCHING THE SELECTION FILTER"

  2. Hi Thomas,

    I went in to Receipt/Invoice Entry window just same screen to
    receive PO, but I don't see any window to select like you mentioned (Inventory Transfer).
    My parts got stuck in Transit, how can I receive them back?


    1. Hi Eric.

      You should use the Receivings Transaction Entry window. There is an option in the "Type" pop-up field to receive "In Transit Transfers". The options on this pop-up field are:

      In-Transit Inventory

      Do not us the Enter/Match invoice window since there is no invoice as this is not vendor - related.

      If you want help with this, you can send me an email to


  3. The in-transit site is, indeed, an "interim" site. This is an actual GP site where items are moved to while "in transit". So, the in-transit transfer is a two step process: (1) The first part of the transfer (when the transfer is released) moves the goods from the original site, to the "in-transit" site as defined on the setup or the transaction. Then, the receiving part (Step 2), moves the goods from the "in-transit" to the destination site.

    The receiving part of the in-transit transfer is done with the Receivings Transaction Entry window, just like a Purchase Order would be. When using this window to receive in-transit transfers, you select "Inventory transfer" (instead of "Shipment" or "Shipment/Invoice", for example). That is how the system knows to look for in-transit transfers and not POs.

    You are able to partially receive and any unreceived items remain in the in-transit site. You are not able to over-receive in transit transfers, or change items for example.

    Hope it helps!

  4. Jesus M. Cruz Narvaez


    In-transit transfer is a great tool as you described. But, I have a few questions.
    1. What if the To Location does not receive the full quantity that is being transferred? Where the remaining quantity stays? How the user reconcile this?
    2. What if the To Location does receive more than the quantity transferred? (for example item substitution or wrong item picked).


  5. I'm still unsure about this; if 'in-transit' is just another site, when I am processing sales orders, will this not just show up as available inventory? How do I ensure that this inventory is not available? I haven't found anything that can differentiate a 'via' site from a regular warehouse.

    Also, how can I receive PO items into 'in-transit' inventory? As per the example, as a importer, how do I receive the products shipped FOB into 'in-transit'?

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